August Elder's meeting

Aug 2020 Minutes.pdf
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​Elders Meeting Minutes
August 12, 2020

Present: Elders: David Allen, Paul Davault, Lyle Alley via Zoom

Guests: Bill Dyer

Absent: Elder: Ron Parrett (gone due to a death in the family)

Lyle opened the meeting with Prayer.

Adding to Agenda
Lyle added two items were added to the agenda:
1. David Spencer requested to help select songs for August 30 service.
2. Getting a Gift Card for Kay Hallauer
Agenda was approved 3-0 vote.
​
Reading of Minutes from July Meeting
The minutes were emailed out previously for everyone to read.
Minutes were approved 3-0 vote.

Financial Report
Look at July 2020 financial statements provided to us by treasurer, Sally Jo Alley.

Old Business
When to Open Sunday School?
It was decided not to open up Sunday School at this time. Bill Dyer’s adult class met on August 2nd, and has since decided to err on the side of caution and will not meet until he feels it safe to bring his class
back together. We decided that it's not time to open up Sunday School classes at this time. We will discuss this again next month.

Wednesday Youth Group
David Allen told us that Alicia Spalding has agreed to head up the elementary youth starting after Labor Day. She will change the name of the children's youth group from Crusader Club. We are all excited about Alicia heading up that program. David Allen also shared that the JR/SR High Youth, coordinated by Ange Allen, will start on Wednesday, August 19, from 6:00 to 8:00 at the church.

New Business
Recognize Gary Bell as an Elder
Lyle will recognize Gary Bell for his service to the Lord as an elder at the August 30th service.
Discussion on who from the church would do a Funeral or Wedding in the Absence of a minister. Luke Schrieber, in the past, has filled the role for several funerals. We will continue to talk about this.

Committees at the church.
A new Committee was added; The Sound Booth Committee. Brad Alley has volunteered to chair this committee. This committee will be responsible for producing the in-house and the live-streamed church service. Sound, Video, Lighting, and Producing each service will be the responsibility of this committee.

Other Committee are:
Fellowship - Kathy Dyer, chair
Funeral Dinner - Tammy Askren, chair
Maintenance/Building - Bill Dyer, chair - will ask Travis Self to help chair.
Grounds - Mark Fenton, chair
Worship - David Allen, chair
Education - Ange Allen, chair
Elementary Youth - Alicia Spalding, chair
Outreach - Andra Holliday, chair - Carol Buhler, co-chair

Paul will create sign-up sheets for the committees. People will be able to sign up for committees they would like to work on for the upcoming year.
​
New Keyboard - Lori Thomas inquired about the purchase of a new 88-key keyboard. The present keyboard is now 20 years old and is starting to show its age. Lori will be asked to shop around and report back to us what one might cost. We want Kay Halluaer to help in selection if she is willing.

Renting the Parsonage:
The Elders voted 4-0 (Ron voted earlier in a phone conversation earlier in the day) to rent the parsonage to Jake and Alicia Spalding for $500 a month and that will include utilities (gas, electricity, water, sewer, trash pickup) for one year. Internet, cable TV or satellite TV will be at their expense. We also asked them to keep the yard mowed and fix minor things that may need repaired from time to time. Paul will contact Dennis White about drawing up a Renters Contract. It was discussed that if there is not a need for the parsonage, to consider selling it. We have recently put a new roof on the house at a cost of $7,000 and are concerned that it could be a ‘money-pit’ over the new few years. It was noted that in today’s world, ministers are wanting to own their homes and that parsonages are possibly a thing of the past. This has been true for the past three senior ministers that we have had. We agreed that after one year of renting the parsonage to the Spaldings, we will list the parsonage to sell it. The money received from the sale of the parsonage will go directly to paying off the fellowship hall.

Advent Sunday’s - Christmas Eve Service
Lyle brought up continuing to have scripture reading and candle lighting for Advent Sundays during this Christmas season. Preliminary discussion about a Christmas Eve service has begun. Christmas is just around the corner and this will be discussed further as we approach the Christmas Season.

August 30 Music Sunday
In a phone discussion with Ron earlier in the day, he said that David Spencer would like to help select songs for the Music Service on August 30th. David Allen will call David and speak with him about the selection of songs. Lyle will call and remind Dale Askren and Gary Bell about speaking at the August 30th service.

Gift Card
The Elders voted 4-0 (Ron voted Yes in a phone conversation earlier in the day) to buy a gift card in the value of $50 for Kay Hallauer. Kay graciously takes the minutes of all church meetings and does it voluntarily and with great professionalism. We greatly appreciate what Kay does for our church.

Pulpit, Communion Meditation, Prayer
Aug. 16 - Mike McClain. CMA. Paul Davault David Allen
Aug. 23 - Ryan Hayden Ron Parrett David Allen
Aug. 30 - Music Sunday. Bill Dyer Lyle Alley
Sept. 6 - Dan Thompson Lyle Alley David Allen
Sept. 13 - Luke Schreiber Ron Parrett David Allen
Sept. 20 - Luke Schreiber Bill Dyer David Allen
Sept. 27 - Luke Schreiber Paul Davault David Allen
Oct. 4 - Ryan Hayden
Oct. 11 - Ryan Hayden
Oct. 18 - Ryan Hayden
Oct. 25. - Ryan Hayden

Church Calendar
September 26 - Nicol/Hill Wedding Shower 1:00 - 4:00 in the Fellowship Hall
September 27 - Blue Rock Shoot @ Don & Tammy Askren. 12:00
November 2 - General Election set-up in Fellowship Hall
November 3 - General Election in Fellowship Hall
November 15 - Thanksgiving Meal after Church
December - Church Services for Medicalodges
Paul Davault Closed in Prayer
Next Meeting: Wednesday, September 2, 2020 @ 7:30