Share

minutes_oct._2020.pdf
File Size:	73 kb
File Type:	pdf

Download File

---

Share

Aug 2020 Minutes.pdf
File Size:	64 kb
File Type:	pdf

Download File

---

Share

Share

Minutes July 2020.docx
File Size:	13 kb
File Type:	docx

Download File

---

ELDERS MEETING July 2, 2020
The Circleville Christian Church Elders met on Thursday, July 2, 2020 at the church.  Elders present were David Allen, Paul Davault, Ron Parrett, and Chairman Lyle Alley.   Kay Hallauer was also present.     Lyle called the meeting to order at 6:00 p.m. and opened with prayer.  His meditation came from Romans 13:1-3 and Acts 5:27.  God has established our governing authorities and we are to honor them while obeying God.  In accordance with this, the elders try to do what’s best for our congregation and its safety, while honoring the earthly authorities God has put in place.  

Reading of minutes from June meeting - Minutes were distributed, reviewed silently, and approved as written. 

Financial Report – As of the end of June, our income this year has exceeded our expenditures by over $17,000; this includes having made our final payments to our previous pastors.  Tithes and offerings were down in June, but expenses were also lower in June.  Because our financial situation looks good at this time, discussion was held regarding making an additional $2500 building loan payment.  (The regular July payment has already been made.)  Paul questioned the timing of doing an extra payment right now, as there is also a $5000 insurance payment due.  After discussion it was agreed funds were available in the various accounts to make the following payments:  

$2500 regular loan payment – from the checking account              
$2500 extra loan payment – from the Building Fund              
$5000 insurance premium – from the checking account

David moved these funds be disbursed as described, as well as applying to the loan any additional funds collected from pledges or designated for the building fund.  Ron seconded the motion, and it carried unanimously.  There is also a bill of approximately $2300 to Giant Communications for installation of the internet service; this will be paid from the Savings account, where funds have been earmarked for furnishings.


Old Business – 
Virtual church - Since the church has re-opened, the number of viewers for our virtual church service has naturally decreased, but is still good, so we will continue to offer it.

Opening Sunday School - Discussion was held regarding whether to re-open Sunday School classes yet.  Because of the difficulty with children in regard to Social Distancing and masks, it was decided classes couldn’t begin yet with them.  Adult classes could meet if they chose, however they would need to observe Social Distancing and no child care would be available.  It was decided to wait another month and discuss further at the August meeting.  The church will be open if adult classes decide they want to meet there.

VBS - VBS, which had been scheduled for July 12-16, has been cancelled, due to COVID concerns.

Add more rows to sanctuary - It was discussed whether an additional row of chairs should be added in the sanctuary to allow more room for people to spread out.  At this point 134 chairs are set up and an additional 20 could be added.  It was decided not to set up any more until needed.`

Giant Communications - Giant Communications internet service is now in place, and we have cancelled service with Century Link.  There was a $400 cancellation fee charged by Century Link.


New Business –
Governor’s order to wear Masks - Governor Kelly this week mandated everyone wear a mask when in a public setting or where 6’ Social Distancing cannot be maintained; the order goes into effect tomorrow, July 3.  However, the Jackson County commissioners have determined masks will not be required in our county, though they are still recommended in many cases.  In accordance with this, the elders agreed those attending church could do whatever is most comfortable for them, but masks would not be required.                                                                                                                   

Semi-Annual meeting - Discussion was held regarding the Semi-Annual congregational meeting.  It was decided to hold the meeting immediately following the service on July 19.  Among the items on the agenda at this time are: Financial situation (Lyle) Re-opening Sunday School and youth groups Committees – updates and increasing involvement (Paul) Plans on filling the pulpit COVID-19 situation as it involves our church Updating the church’s constitution General communication

Bulletins – Several  people have asked to have bulletins available each Sunday.  Because of the coronavirus situation and the concern of physically handing them out, it was decided the bulletins would be placed on every other chair before the service each week.  Some of the information to be included would be prayer concerns, anniversaries and birthdates, schedule of upcoming speakers filling the pulpit, and other announcements. 

Leader for Wednesday Youth  – Before the pandemic hit, the Crusader Club was meeting after school on Wednesday afternoons.  Since Brandon Winters is now gone, a new leader will be needed when we re-start these events.  Elders have contacted someone to do this, but have not yet received a response.   Further discussion will be held at the August meeting.  By that time we should know what the Kansas Board of Education and KSHSAA have decided regarding how school and sports will be handled.  Until then, we aren’t able to make a decision on re-starting youth group.  

County Use of the Church’s Trailer – The County Clerk has asked to use the church’s trailer to help move election equipment Aug. 3-5.   All elders agreed.  Our building will be used as one of the polling places.

CIY Move/At lock-in at church – This is a summer camp and conference alternative of CIY for Junior and Senior High students from our church & those from Soldier Christian Church.  The overnight event will be held at the church on July 24-26.  Paul is in charge of the event, and Luke Schreiber is helping.  There will also be a rock shoot at Paul’s house for the young men.  Paul stated there would be no shells allowed in guns for anyone not at the shooting line.   Funds for this event will come from the Youth Account.  Elders approved all these details.

Electronic Drums – Ron asked the elders to consider purchasing an electronic drum set so the volume could be lowered during the service.  There have been comments about them being too loud and causing headaches.  He has had an offer to help pay for the drums.  Paul offered to check into the cost of getting a set.  Ron also asked if hymns could be incorporated into the worship service, along with the regular piano, and possibly less time standing.  The elders were receptive to this, and discussed having a song service, along with personal testimonies, on “5th Sunday” in August (Aug. 30).  They asked Ron to take charge of the service that day, and he said he would consider it.  Dale Askren was also suggested as someone who might help with this.

“Teen Challenge” – This is a group of Christian people who sing and share testimonies; they contacted Lyle about coming to our church.  We would need to provide them a meal and take up a love offering for them.  Due to the coronavirus concerns right now, it was thought best to not have them come at this time.

​Schedule for Pulpit, Communion Meditation & Prayer – The schedule as planned at this point is as follows:
                 Pulpit             Communion         Morning Prayer
July    5    David Allen      Ron Parrett      Lyle Alley
July  12    Tim Boswell      Lyle Alley          David Allen
July  19    Travis Wilson   Paul Davault    David Allen
July  28    Luke Schreiber  Ron Parrett     David Allen
Aug.   2    Ryan Hayden       Lyle Alley         David Allen
Aug.   9    Ryan Hayden       Bill Dyer           David Allen
Aug. 16    Mike McClain      Paul Davault   David Allen
Aug. 23    Ryan Hayden       Ron Parrett     David Allen
Aug. 30    Song Sunday       Lyle Alley         David Allen

Upcoming Events on the Church Calendar –
Aug.   2    Wedding Shower for Hanna Davault Holliday – 2:00 p.m.
Aug.   4    Primary Elections in Fellowship Hall
Aug.  8    Jennifer Howe using Hall – PM
Aug. 30    Potluck Dinner following church
Sep. 27    Blue Rock Shoot at Askrens – 12:00
Nov.   3    General Elections in Fellowship Hall
Nov. 15    Thanksgiving Meal after church
Dec.    Church Services for Medicalodges in Holton

Next Meeting – Elders will next meet on the 2nd Wednesday of August (Aug. 12) at 7:30.  By that date, decisions should have been made by state agencies regarding the re-opening plans for the schools, so more definite plans can be made by the elders regarding church activities.

Constitution Changes/Updates – The elders have been working on updating the church constitution.  After discussing the above business, they spent some time reviewing and discussing various sections of the constitution, with much more work yet to be done.  When they have finished, it will be presented to the congregation.
Paul closed in prayer at 8:15 and the meeting adjourned.
    Minutes by Kay Hallauer

Share

Elders Minutes June 2020.docx
File Size:	8 kb
File Type:	docx

Download File

---

Share

Elders Minutes May 2020.docx
File Size:	11 kb
File Type:	docx

Download File

---

Share

elders_minutes_march_2020.pdf
File Size:	64 kb
File Type:	pdf

Download File

---

Share

elders_minutes_2-5-2020.pdf
File Size:	91 kb
File Type:	pdf

Download File

---

Share

Minutes January 2020.docx
File Size:	13 kb
File Type:	docx

Download File

---

ELDERS MEETING January 22, 2020
    The Circleville Christian Church Elders met on Wednesday, January 22, 2020 at the church.  Elders present were Ron Parrett, Gary Bell, David Allen, Lyle Alley, and Paul Davault, in addition to Associate Minister Brandon Winters.  Also present were Sue Davault, Beverly Kranz, and Bill Dyer.  Meeting was called to order at 7:20 by Chairman Lyle Alley.
Open with Prayer – Ron Parrett opened the meeting with prayer.
Reading of God’s Word – Lyle’s devotional consisted of 6 passages of Scripture describing some of the duties of an elder.  He discussed some of the ways in which the elders of our church fulfill these duties, and emphasized it is not a position they are to take lightly.
Adding and Approval of the Agenda – Agenda was distributed to all present, and Lyle asked for any additions.  There being none, David moved the agenda be approved as presented, Paul seconded the motion, and it carried.
Reading of Minutes from December – Minutes of the December meeting were distributed to all present.  After review, Ron moved and Gary seconded that the minutes be approved as written.  Motion carried.  It was discussed and agreed that after the minutes have been approved at each meeting, they would be posted on the bulletin board.
Guest Comments – Sue Davault and Bev Kranz expressed their thanks to the elders and Brandon for their work, and wanted them to know they are loved and appreciated.
Financial Report – Lyle distributed copies of the Financial Report to all present.  The 1st page showed bank balances in the church’s 4 accounts as of 1-21-20.  The next 3 pages showed year-end totals for all income and expenses, including the building payment.  It was agreed that this report would be distributed at the Annual Meeting on Feb. 9.  
Old Business – Brandon reported that Makenzie Kennedy hopes to open the Clothes Closet by the 2nd week of February.  Next week several of our youth will be helping her get clothes sorted and ready to put out.  Clothes are still being accepted if anyone brings them in.
New Business – Annual Church Meeting – The annual meeting is scheduled for Feb. 9.  Lyle said the elders would need to meet to decide their vision for 2020, and 1 of the elders would present this at the meeting.  Lyle said he could present the Financial and Building Reports.  Also taking place at this meeting will be election of 2 of the elders – Paul and Gary. Filling the Pulpit – Schedule for the next 5 weeks is as follows: Jan. 26 – Luke Schreiber Feb.   2 – Luke Schreiber Feb.   9 – Doug Fletcher Feb. 16 – Luke Schreiber Feb. 23 – Luke Schreiber     Several of the elders are meeting a couple men in Manhattan on Jan. 23 to discuss finding  someone to help fill the pulpit on a week-by-week basis.  Brandon has offered to help from  time to time as needed, and Travis Wilson has also agreed to come speak one time. Brody’s Final Payment – Brody has been asked to clean out his office, submit a written letter of resignation, and return property owned by the church (keys, credit card, laptop, etc.).  Upon those things being done, he will receive his final paycheck (salary and insurance through March).   Brandon’s Cell Phone Information – The church phone will be added to Brandon’s personal account, and Brandon will be reimbursed for the additional monthly cost.  This will save about $35/month from the previous cost. Discussion on Going to One Service – The possibility of returning to one church service has been discussed.  Hopefully this would help provide unity and consistency, and give everyone a chance to fellowship with more people.  It would also make it easier for substitute ministers.  In addition, having one service would allow more people to be available as Sunday School teachers; we are currently needing a regular teacher for 2 classes (preK-Kindergarten, and Grades 3-4), as well as often needing substitute teachers.  Discussion was held as to the starting times and date.  Gary moved that as of Feb. 9, we start having Sunday School at 9:00 and church at 10:00; Paul seconded the motion, and it carried.  This new schedule will be posted in the bulletin.  Gary will call a meeting with both groups of people doing music, to plan how to implement this change. Hospital Visits – Brandon will be the contact person to notify regarding visiting someone in the hospital or having someone sit with family members at the hospital.  There is a list of persons available to do this, and Brandon will contact one of these men for the visit, or he will go himself.   Health Insurance – The elders are reviewing the health insurance plan on Brandon and his family. Website Information – Brad Alley handles the church’s website information; he updated information on the site last week.  If other changes are needed, Brad should be contacted. Missions 2020 – David reported that the church spent 11.2% on missions in 2019.  It was decided to continue the same support to the same missions in 2020. Committees – Paul reported that the elders will be looking at the current committees and doing some evaluating.  They plan to ask the committees to meet at least quarterly and report to the Elders at least once/year.  People are encouraged to sign up to help with committees, and a sign-up sheet will be on the bulletin board.   Shut-Ins – Lyle will be redoing the list of shut-ins to be visited and will post the schedule in the church office.  Small Groups – Forming small groups again may be discussed at future meetings. Greeters List – This list needs to be updated.  Lyle will discuss this with Carol Fenton Medicalodges Church Service in December – Our church is scheduled to provide the church service at Medicalodges in December again this year.  Women’s Bible Study – Planning is under way for a new women’s Bible Study, but they have asked if the church would pay for babysitting during the study.  Paul moved we approve approximately $20 for babysitting each time, David seconded the motion, and it carried.
Minister Report – Brandon reported the following plans and ideas: Schedule of summer camps and activities at this point is as follows –        June   7-12        Camp at Mission Lake          Junior High        June 11-13      Prairie Pickers fundraiser will need help with this as Brandon will be at camp        June 14-19      Camp at Mission Lake          High School        June 21-25      Camp at Mission Lake          Grades 3-5        June 26            Camp at Mission Lake         Grades 1-2
       July  6-10         CIY at Lincoln, NE     Approximately 35 will be going, can add more registrations if needed.  Discussion  was held on whether to transport by bus or several vans.  Only 1 bus is still running, and it’s unsure if it would be able to make that long a trip.  Further discussion will be held later.   Cost is $384/person, which covers lodging and food for the week.            July 12-16         VBS     Preschool-6th Grade
Brandon would like to have a Lock-In at the church sometime during the week of March 11 (Spring Break).  This would include youth from the Soldier Church youth group.  Dates are subject to change, depending on whether the girls’ basketball team goes to State. At this point Brandon doesn’t plan to make any changes in the youth leadership as a result of some youth leaders leaving the church.  He plans to meet with all the current Youth group leaders next Wednesday to discuss the recent changes at church and how it impacts them. Brandon suggested getting a Men’s Breakfast started as a way to help the men of all ages at church get better acquainted with each other, share their lives, and just fellowship together.  David suggested possibly starting out on a quarterly basis. Ben Bontrager has been awarded the Timothy Days Scholarship award at Manhattan Christian College.  He graduates this Spring and will be starting at MCC in the fall.  Brandon will announce this some Sunday at church. Brandon passed on some questions from Andra with regard to the church bulletin.  He got updated contact information from the elders, and the group discussed the prayer list and how they wanted to present prayer concerns at the worship service. Brandon suggested every Fifth Sunday be designated as a Youth Sunday, with the youth group handling the service.  Ron moved that this be implemented, Paul seconded the motion, and it carried.  They will continue having fellowship dinners on these dates.  No guest minister will be needed on these Sundays. Brandon has asked to be ordained, and the elders agreed.  They will be discussing the ceremony for this and setting a date in the future. Brandon asked for clarification on his role going forward, as he is taking on several new duties.  There was discussion regarding his helping at the end of the church service with baptisms or people joining the church, also incorporating a time for Children’s Church as part of the service.  David suggested we first transition to 1 service before making too many more changes.  Brandon may start doing announcements, the elders will take turns doing the prayer requests.
Calendar – Lyle presented the dates of several activities throughout the year.  Among them was listed the Annual Meeting on Feb. 9, following a fellowship lunch; this is also the 1st Sunday we will switch to one service and be on the new time schedule.  He also urged everyone to attend the Valentine Dinner on Feb. 23. 
Next Meeting – Scheduled for Wednesday, Feb. 5, at 7:30.
Closing – David closed in prayer, and the meeting adjourned at 9:15.
    Minutes by Kay Hallauer

Share